HIO Coronavirus (COVID-19) FAQ

Students and scholars currently outside of the U.S. may be subject to various travel restrictions that make returning to or arriving in the U.S. difficult at this time. We advise you to review the U.S. Visa Issuance and Travel Updates section carefully before planning your travel to the U.S. Please note that this travel and visa guidance is intended for active students who have a “continued attendance” SEVIS record, or for first-year students who will be entering the U.S. for an on-campus/hybrid semester. 

First-year students and students returning from a Leave of Absence remain ineligible to enter the U.S. in F-1 or J-1 student status for the Fall 2021 term if their coursework is entirely online, according to U.S. Government guidance. First year students and those with “initial attendance” I-20s should refer to the information under “Initial, incoming students” for more information.

For department administrators at Harvard with questions for incoming or current international scholars or student interns, please see the HIO Administrator FAQ.

U.S. Embassy Visa Issuance and Travel Updates (updated 10/13/2021)

Routine Visa Issuance Resuming on a Country by Country Basis

Some U.S. Embassies and Consulates have started to resume routine visa services depending on the in-country situation, while others may be closing again due to new in-country lockdowns. U.S. Embassies and Consulates worldwide have different policies and procedures in place about re-opening, and they are facing severe application backlog that have accrued during their closures. You may view the current operating status of a given U.S. Embassy or Consulate on the U.S. State Department website

All incoming students and scholars currently outside of the U.S., except Canadian citizens, require a visa stamp issued by a U.S. Embassy or Consulate in their home country, in order to enter the U.S. For specific information, please go to the website of the U.S. Embassy or Consulate in your home country.

Presidential Proclamations Suspending Travel

At this time, individuals are prohibited from entering the U.S. from one of the countries listed on the CDC website:

  • Brazil
  • China
  • European Schengen area (Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, Switzerland, Monaco, San Marino, Vatican City)
  • India
  • Iran
  • Republic of Ireland
  • South Africa
  • United Kingdom (England, Scotland, Wales, Northern Ireland)

This suspension also applies to individuals traveling or connecting through one of the travel ban countries. If you transit through a country on the travel ban list on your way to the U.S., you become subject to the travel ban, even if you do not leave the airport.

Please note, exceptions to the travel ban vary based on your location and visa status. For unique travel ban waiver information, please consult the information below:

Travel Ban Information for F-1 Students from the EU Schengen area, UK, and Ireland

Students with a valid F-1 visa may enter the U.S. from the EU Schengen area, UK, or Ireland, despite the travel ban, per Department of State guidance.

If you are coming from the Schengen area, the UK or Ireland and hold a valid F-1 visa, you should also print out the Customs and Border Protection (CBP) guidance regarding the travel ban exception.  If you are questioned, you should be ready to show the guidance to a CBP officer at a port of entry.  

J-1 Students, Scholars, and Student Interns located in these countries must request an NIE from the U.S. Embassy or Consulate in order to qualify for direct travel to the U.S. from the EU Schengen area, UK, or Ireland, as noted below.

Travel Ban Information for F-1 Students from Brazil, China, India, Iran, and South Africa

On April 27, 2021, the U.S. Department of State extended National Interest Exceptions for certain travelers from Brazil, China, India, Iran, and South Africa. Previously, the National Interest Exceptions (NIEs) were only available for certain travelers from the EU Schengen area, the United Kingdom, and Ireland. These existing NIEs remain in effect.

The new NIEs allow students with valid F-1 visas to travel directly from Brazil, China, India, Iran, and South Africa to the U.S. to begin or continue an academic program of study that commences August 1, 2021 or later. According to the Department of State, “Students with valid F-1 or M-1 visas traveling to begin or continue an academic program do not need to contact an embassy or consulate to seek an individual NIE to travel.  They may enter the United States no earlier than 30 days before the start of their academic studies.  NIE eligibility for students who have been present in Brazil, China, India, Iran, or South Africa applies only to programs that begin on or after August 1, 2021. Students seeking to apply for new F-1 or M-1 visas should check the status of visa services at the nearest embassy or consulate; those applicants who are found to be otherwise qualified for an F-1 or M-1 visa will automatically be considered for an NIE to travel.”

Initial, incoming students may enter the U.S. up to 30 days before the start date on their Form I-20

Continuing students may enter the U.S. up to 30 days before the start date of the fall term, if traveling directly from one of the above mentioned categories. If continuing students or students on OPT have need to travel to the U.S. sooner than August, then they must travel to a third country for 14 days before they may be eligible to enter the U.S.

J-1 Students, Scholars, and Student Interns located in these countries must request an NIE from the U.S. Embassy or Consulate in order to qualify for direct travel to the U.S. from Brazil, China,  India, Iran, or South Africa, as noted below.

Travel Ban Information for J-1 Students, Scholars, Student Interns, and their Dependents

Initial J-1 students, scholars, and student interns applying for a new J-1 visa in any country with a travel ban should receive a visa stamp from the U.S. Embassy or Consulate with a National Interest Exception (NIE) notation on the visa. Unless otherwise indicated, existing NIEs will be valid for 12 months from the date of approval and for multiple entries, as long as they are used for the purpose under which they were granted. 

Continuing J-1 students, scholars, and student interns traveling to any travel ban country listed above who do not already have a visa stamp with an NIE notation or a previously-confirmed NIE from the U.S. Embassy or Consulate must contact the U.S. Embassy or Consulate in the country they are currently located in or traveling from to apply for a National Interest Exception (NIE) to the travel ban. You may find the procedure to request an NIE on the Embassy or Consulate’s website. Unless otherwise indicated, existing NIEs will be valid for 12 months from the date of approval and for multiple entries, as long as they are used for the purpose under which they were granted.

 

Travel from Canada and Mexico

Currently the land borders between the United States and Canada, and the United States and Mexico are closed for nonessential travel. Students and scholars with valid F-1 or J-1 status are still eligible to enter the U.S. from Canada and Mexico. The Canadian/Mexican/U.S. travel ban only applies to non-essential travelers via land borders.

The Secretary of Homeland Security has announced that as of November, the land borders between the U.S. and Canada and the U.S. and Mexico will reopen for nonessential travel for all vaccinated travelers. Travelers will be required to have appropriate paperwork that provides proof of vaccination. Individuals who have not been fully vaccinated for COVID-19 will not be allowed to travel for non-essential purposes from Canada and Mexico into the United States via land and ferry POEs.

Negative COVID-19 Testing Requirement for all Travel to the U.S.

All air passengers entering the U.S., including those who have already been vaccinated, are required to comply with the following COVID-19 safety measures in order to board a flight to the U.S.:

  • show proof of a negative viral COVID-19 test within the 3 days before their flight to the U.S. departs;
  • and take another COVID-19 test 1-3 days after arriving.

Full details may be found on the CDC website. This order is backed by President Biden, who signed an executive order on January 21, 2021, requiring all air travelers to comply with these CDC measures. 

Students and scholars should also make sure they have the required documents to enter the U.S. with. 

Domestic U.S. Travel

Students who travel domestically within the U.S. (i.e. a trip from Massachusetts to California) must follow the CDC's guidance for domestic travel.

Harvard University Testing Requirements

In addition to the CDC  guidance, continuing students must also comply with Harvard's post-travel testing policy upon their return to campus.

New students arriving for the fall should review Harvard's arrival policy for more information. Harvard will not require international students and scholars to quarantine off-campus before moving into campus housing or engaging in on campus activities. Assuming that newly arriving international students and scholars tested negative prior to arriving in the U.S., and have no symptoms or confirmed COVID exposures, international students and scholars will also not have to quarantine before getting their vaccines from HUHS.

COVID-19 Vaccine Information for International Students and Scholars (updated 7/6/2021)

To reach the high levels of vaccination needed to protect our community, Harvard will require COVID vaccination for all students, faculty, and staff, including fellows, scholars, and student interns, who will be on campus at Harvard this fall.

Vaccine Requirement

International students and scholars are encouraged to receive a COVID-19 vaccine as soon as possible, if it is available in your country. All vaccines authorized by the World Health Organization (WHO) will meet the University’s vaccine requirement. Between now and the time of your arrival to Harvard, it is likely that WHO will authorize more vaccines that they have not yet authorized today. Harvard advises to seek whatever vaccine is available to you locally, so that you can be protected as soon as possible. Please do not delay your vaccination if you have access to a vaccine.

You can read more about the requirement and how to submit documentation on the Harvard University Health Services (HUHS) website. As with existing student requirements for other vaccines, exceptions will be provided only for medical or religious reasons.

Scholars and Student Interns at affiliated hospitals should check with their departments for information regarding COVID-19 vaccine requirements and protocol. 

Booking your Vaccination Appointment

If you are unable to access an FDA- or WHO-authorized vaccine before the fall, the University will offer vaccination on arrival to all Harvard affiliates with a Harvard ID. You may review information regarding booking a vaccine appointment through HUHS on the Harvard COVID-19 website. Harvard will not require international students and scholars to quarantine off-campus before moving into campus housing or engaging in on campus activities. However, unvaccinated individual must follow Harvard’s Arrival Guidance for testing cadence and mask wearing.

Please refer to the HUHS COVID-19 Vaccine Requirement FAQs for more information and contact HUHS with any questions related to the COVID-19 vaccine and University requirements. 

Assuming that newly arriving international students and scholars tested negative prior to arriving in the U.S., and have no symptoms or confirmed COVID exposures, international students and scholars will not have to quarantine before getting their vaccines from HUHS. With this in mind, students and scholars who already have plane tickets may wish to get online now and schedule their first HUHS vaccination appointments. Appointments have been posted through the end of August.

Reporting your Vaccination

If you are already vaccinated and have not yet submitted verification of vaccination to Harvard University Health Services (HUHS), you should submit a copy of your vaccination card via email to mrecords@huhs.harvard.edu or use one of the encrypted options described on the University’s Verify Your Vaccine webpage.

Contacting the HIO (updated 8/2/2021)

Q. Is the HIO open?

A. The HIO is closed to walk-in advising and in-person appointments until further notice. All HIO staff and advisors will be available via telephone and email, or for appointments via zoom. Please contact your HIO Advisor directly with any questions or concerns. We will continue to send emails and modify our website with the most up-to-date information. It is essential that you read all emails you receive from the University. 

Q. Can I contact the HIO for a quick question?

A. An HIO Advisor-on-Call is available via Zoom, Monday – Friday, from 9:00 -10:00am and 4:00 - 5:00pm Eastern Standard Time (EST). This service is offered on a first-come, first-serve basis, and is intended for international students and scholars with general, quick questions. For details on accessing the Advisor-on-Call waiting room during these times, please click here.

If you would like to set up a standard 30-minute appointment to speak with the HIO Advisor assigned to your school or department, you can make an appointment online or contact your HIO Advisor directly.

Q. How do I get a new travel signature, if my travel signature on my Form I-20 or DS-2019 will be expiring? 

A. You have several options, depending on your current location and visa type:

  • If you are in the Cambridge area and have available space on your Form I-20 or DS-2019 for a new travel signature, you may come to the Smith Campus Center between 12pm – 1pm EST Monday through Friday for walk in travel signature hours. You must enter the Smith Campus Center through the side entrance on Holyoke Street. You do not need to make an appointment for this walk-in service. 

  • If you are in the Cambridge area and do not have available space on your Form I-20 or DS-2019 for a new travel signature, and/or need a new document for any reason, you must contact your HIO Advisor first to request a reissuance of your document. Once you have confirmation from the HIO that your document is ready for pick up, you may then come to the Smith Campus Center between 12pm – 1pm EST Monday through Friday for walk-in document pick up. You must enter the Smith Campus Center through the side entrance on Holyoke Street. You do not need to make an appointment for this walk-in service. 

  • F-1 students who are not in the Cambridge area may contact their HIO Advisor via email to request an updated travel signature on your Form I-20. The Form I-20 can be sent electronically during the COVID-19 pandemic. The HIO will respond to your request by sending you a new Form I-20 via email.  

  • J-1 Students and Scholars who are not in the Cambridge area will need to request a new document with a new travel signature to be shipped via FedEx. To request this service, please follow the steps to purchase a FedEx label using eShipGlobal.  

Continuing Students and Transfer-in Students (updated 5/4/2021)

Travel and Visa Questions

Q. What is the HIO's recommendation for current students looking to re-enter the U.S. for the Fall 2021 semester?

A. The most recent government guidance confirmed that continuing students with a valid visa and Form I-20 or DS-2019 may re-enter the U.S. for the Fall 2021 semester. As a continuing student with an active SEVIS record, you are currently permitted to return to the U.S. to resume your studies, even if your program is 100% online. 

Students should always check to make sure that they have the required immigration documents for re-entry to the U.S. In addition, you must the Travel Updates section above for information regarding and COVID-19 specific travel bans or entry requirements. Before you travel, check the CDC website for up-to-date information to ensure your entry to the U.S. will not be impacted.

Students whose F-1 or J-1 visa stamps have expired should keep in mind that the U.S. Embassies and Consulates are only beginning to reopen for routine visa issuance. Consulates and Embassies have different policies and procedures in place about reopening and they are facing severe application backlogs that have accrued during their closures. Students who attempt visa renewal are encouraged to be as flexible as possible with their plans to return to the U.S. and should understand that their returns may be delayed.

If an emergency arises at a port of entry, a student may call his/her assigned HIO Advisor or the HIO Travel Emergency phone number outside of routine business hours. Students should also check any COVID-19 travel restrictions the U.S. may have regarding international travel, including restrictions applicable to countries they may transit through.

Q. Is there any paperwork beyond our Form I-20 (and visa, depending on the country) that we should bring to the border when re-entering? i.e., a letter from Harvard or proof of exception from the travel ban?

A. F-1 or J-1 students who are returning to the U.S. to continue their program of study should bring all the usually required documents to enter the U.S. Information about what documents are required for re-entry to the U.S. is available on the HIO website here

Q. If I am currently located in the U.S., is it safe to leave the country or would it be better to stay in the U.S., unless it's necessary to travel?

A.  It is difficult to predict how travel and re-entry may change in the coming months in response to the COVID-19 pandemic. If you are currently in the U.S., we do not recommend traveling abroad unless the trip is essential or an emergency. The University as a whole strongly discourages personal travel, both international and domestic. If you are outside the U.S. and looking to re-enter from a country with a travel ban, please contact your HIO Advisor.

If you are leaving the U.S. for an essential or emergency trip, you must check that the travel signature on your Form I-20 or Form DS-2019 will be valid upon your return the U.S. If it will be more than 12 months old at the time you re-enter the U.S., you must contact your HIO Advisor for an updated signature prior to your departure. See instrucions above under "Contacting the HIO". 

Q. Will the border closure between the U.S. and Canada or U.S. and Mexico impact my ability to enter the U.S. as an F-1 visa or J-1 holder? Will I be turned away at the border? Or does this border closure only apply to casual travelers?

A. Continuing students in F-1 and J-1 status are still eligible to enter the U.S. from Canada and Mexico. The Canadian/Mexican/U.S. travel ban applies to non-essential travelers via land borders. However, please note that, as always, admission to the U.S. is at the discretion of the U.S. Customs and Border Protection officer. If you plan to re-enter the U.S. from Canada or Mexico, the HIO recommends you plan to enter the U.S. by booking a flight rather than driving.   You must also ensure that you have all the required documents to enter the U.S. Information about what documents are required for re-entry to the U.S. are available on the HIO website. 

Maintaining Status and Academics

Q. Is our visa status still valid even if we are studying remotely from a different country?

A. Yes. The current government guidance confirms that students can study remotely from outside the U.S. and retain valid F-1 or J-1 visa status, if students continue to be enrolled full-time and make regular progress towards completion of their degree.

Q. Should F-1 students who left the U.S. during the 2020-2021 academic year or who are outside the U.S. for the Spring 2021 semester report their departure to HIO?

A. If you move to another location within the U.S., you must report any change of U.S. address to the HIO within 10 days of the move. You do not need to report your departure from the U.S. to the HIO. As you are preparing to return to the U.S. in F-1 or J-1 status, please ensure that you have all the required documents for your re-entry. Information about what documents are required for re-entry to the U.S. is available on the HIO website. 

Q. Could you clarify what the five-month rule is and how it is calculated? The continued exception to the five-month rule is "assumed.” Is there any indication from the government that it might revoke the exception?

A. The five-month rule refers to the termination of an F-1 student’s SEVIS record if the student has been outside of the U.S., out of legal status, or away from classes for five consecutive months. Under normal circumstances, the five-month rule prevents F-1 students from maintaining their valid F-1 status if they are spending more than five months outside of the U.S. during a leave of absence from school, unless they participated in an authorized study abroad program. Due to COVID-19, some continuing F-1 students left the U.S. to complete the spring term online, and their SEVIS records remained in active status. While the temporary measures related to COVID-19 are in place, continuing F-1 students are deemed to be maintaining their visa status if they are maintaining full-time student status and are making normal progress in their course of study, either from within or outside the U.S. The five-month temporary absence provision addressed in 8 C.F.R. 214.2(f)(4) will not apply if global travel continues to be restricted.

Q. Will my stay in the U.S. still be considered legal after the expiration of my visa? Can I still renew my Form I-20?

A. An F-1 or J-1 visa stamp is used solely for the purpose of entry and/or re-entry to the U.S. The visa stamp does not determine how long an individual may remain in the U.S. Therefore, an individual may stay beyond the expiration date of their visa stamp if their visa document (Form I-20, Form DS-2019, or Form I-797) is valid.

Form I-20 and DS-2019 documents must remain valid while a student is enrolled in their academic program and continues to make progress towards their degree, or if the student begins a period of OPT, STEM OPT, or AT.  Form I-20 and DS-2019 documents usually require updating only if the person is changing their program, extending their program, or has substantial changes to their funding. Please note that Form I-20 and Form DS-2019 extension requests must be received by the HIO prior to the document expiration date. If you have questions about whether information on your document is valid, or requires an update, please contact your HIO advisor.

Q. When we eventually go back to the U.S. to resume in-person studies, will we have to get a new form with a travel signature mailed from the school for our visa to be valid upon arriving at a U.S. port of entry?

A. Students must have a travel signature that is less than 12 months old at the time of re-entry to the U.S. If you need an updated travel signature on your Form I-20 or Form DS-2019,  contact your HIO Advisor several weeks before your intended return to the U.S. to request a new Form I-20 or Form DS-2019 with a valid travel signature.

Q. What are the pros and cons of taking a leave of absence? If taking a leave of absence, can I stay in the U.S. by transferring to another type of visa (e.g., B1/B2)?

A. If you are taking a leave of absence (LOA), your F-1 or J-1 SEVIS record will be terminated as of the date that your school considers the leave to go into effect. As of this date, you will have 15 days to depart the U.S. If you would like to return to the U.S. during your approved leave, you would need to do so on another visa status.

Please keep in mind that when you return from your LOA, you will be doing so on a new, initial status Form I-20 or Form DS-2019. As such, based on current government guidance, you will only be permitted to re-enter the U.S. if your school is offering in-person or hybrid classes for that semester.

For F-1 students, in order to be eligible to apply for off-campus employment authorization, such as CPT or OPT, you must be a full-time student for at least one academic year from the time that you return from your LOA.

Please review the HIO Leave of Absence page for more information and contact your HIO Advisor for specific LOA guidelines for your school.

Work Authorization: OPT, CPT, & AT

Q. Does time spent studying outside of the U.S. during the COVID-19 emergency count toward the one-year requirement for Curricular Practical Training (CPT) and Optional Practical Training (OPT)?

A.  F-1 students accrue eligibility for practical training whether they are inside or outside of the U.S. during the COVID-19 emergency, if the student has active F-1 status in SEVIS and meets the requirements of their school’s COVID-19 procedural change plans submitted to SEVP.

For F-1 students on a leave of absence (LOA), in order to be eligible to apply for off-campus employment authorization, (CPT or OPT), you must be a full-time student for at least one academic year from the time that you return from your LOA. Please review the HIO Leave of Absence page for more information and contact your HIO Advisor for specific LOA guidelines for your school.

Q. Can I apply for Optional Practical Training (OPT) while I am outside the U.S.?

A.  USCIS requires that F-1 students be physically located in the U.S. when they apply for OPT. You may file your Post-Completion (also known as, post-graduation) OPT application up to 90-days prior to your program end date. 

You may leave the U.S. after your OPT application has been received by USCIS, and while your OPT application is pending. Please note that Harvard University strongly discourages any personal domestic or international travel at this time. Please speak with your HIO Advisor before finalizing travel plans, as COVID-19-related travel restrictions may change quickly and unexpectedly. Travelling also has implications for information you provide in your OPT application. You must provide a mailing address in the U.S. where USCIS can send any correspondence related to your application. It is essential that this address be valid for 3-5 months and the person receiving the mail must be at that address to forward USCIS mail to you using a courier service, such as FedEx or DHL.

Q. If I am in the U.S., can I submit my F-1 OPT or J-1 Academic Training application to the HIO remotely?

A. Yes.  Please follow the steps outlined on the HIO website under “How to Apply” to submit your request for OPT remotely. You can also pay the SEVIS record maintenance fee online via Touchnet.  

F-1 Students must be in the U.S. in F-1 status to submit the OPT application to USCIS.

J-1 Students can submit their J-1 Academic Training application via email to their HIO Advisor, even if they are not physically in the U.S.

Q. I used my friend’s address to have USCIS mail my OPT EAD and now they are leaving that address. What should I do?

A. Because you cannot use an international address, you should locate another recipient within the U.S. You must then immediately update your mailing address with USCIS.

Q. I applied for OPT already.  Will I have a problem if I re-enter the U.S. before graduation?

A. You should not have a problem re-entering the U.S. before graduation because your Form I-20 will still be valid. You must have all the required documents when re-entering the U.S. If you want to re-enter the U.S. after graduation, you must have your Employment Authorization Card (EAD) which reflects your OPT approval from USCIS. A student who has graduated may not be allowed to re-enter the U.S. if the OPT application is still pending with USCIS.

Q. Can I still apply for CPT from outside the U.S.?

A. Yes. Please contact your HIO Advisor for more information on how to apply

Q. If I leave the U.S. for the rest of the semester, can I still apply for J-1 Academic Training from abroad?

A. Yes.  You can find information on applying for Academic Training on the HIO website.  You must have a job offer and submit your application to the HIO within 30 days of graduation to qualify.

Q. I am currently working on OPT/STEM OPT and am working from home pursuant to my employer’s policies.  Is this okay?

A. According to the SEVP guidance, “Students currently participating in OPT, including STEM OPT, may work remotely if their employer has an office outside of the United States or the employer can assess student engagement using electronic means. Students participating in STEM OPT do not need to submit an updated Form I-983 to report remote work. However, requirements to submit an updated Form I-983 for other “Material Changes” remain in effect”.

Please note that this guidance is in effect through the Fall 2021 semester.  SEVP updates this guidance and confirms that the guidance remains in effect periodically.  Students should be aware that the STEM OPT regulations typically require students to work onsite at their employer’s place of business. Students who are temporarily working remotely on the STEM OPT Extension pursuant to the SEVP guidance should discuss a plan with their employer to return to their usual worksites in the event that this guidance is rescinded or amended.  The HIO will notify you of such changes by email.  More information regarding these requirements can be found on the USCIS website and on Study in the States.

Stipends, Taxes, and Social Security

Q. Could you please provide guidance on whether current students who are abroad will continue receiving their stipend and will be able to TF/RA? Do you have a sense of what tax obligations these students may face?

A. Students who are abroad and maintain registration with their schools are eligible to continue receiving a Harvard stipend. Your department should coordinate with Global Support Services (GSS) if they have any questions about paying you while you work from outside the U.S., or of the tax implications involved.

Q. Can I work as an undergraduate TF remotely (while enrolled in the college) without a Social Security Number (SSN)? Will this affect taxes next year in any way?

A. Yes, students may work remotely for Harvard University without an SSN. Individuals working without an SSN are taxed at a higher rate, so it is in your interest to apply for the SSN as soon as possible. It is not possible to apply for an SSN while outside the U.S.; therefore, students who are working from outside the U.S. are not eligible to apply for an SSN. The hiring department should work with Global Support Services to ensure that the students are set up properly in the Harvard payroll system to have the appropriate taxes, if any, deducted from their paychecks.

Individuals who are working remotely from inside the U.S. should apply for an SSN through the nearest Social Security Administration Office as soon as possible. Click here for information on how to apply for an SSN.

Most Social Security Offices are currently closed to the public, although we expect them to begin opening as local conditions allow. Some offices may allow individuals to apply for an SSN via fax, and you should contact the nearest Social Security Administration office to see if this service is available.

Individuals who are unable to obtain an SSN during their employment will need to apply for an Individual Tax Identification Number (ITIN) when they submit their 2020 U.S. tax returns in the spring of 2021. 

Q. What do I do if I need to apply for a Social Security Number (SSN)?

A. All local Social Security offices are closed to the public but are allowing some in-person services by appointment only. You may refer to the SSN COVID-19 web page to learn more, including how to get help from the Social Security Administration by phone and online. If you need to apply for an SSN, you must call your local office to schedule an appointment.

Transfer In Questions

Q. I am in the U.S. and I will transfer my F-1 visa sponsorship to Harvard. Am I considered to be maintaining legal F-1 status if my program only offers online courses?

A: Yes, per the current government guidance, F-1 transfer students may begin their studies at Harvard even if their program is only offering online courses. Students must be enrolled full-time to maintain F-1 status.

If you have transferred your SEVIS immigration record from your previous institution to Harvard University, you should have received a “Transfer Pending” and a “Continued Attendance” Form I-20 from Harvard University, with remarks that the SEVIS transfer was completed. If you have yet to receive the “Continued Attendance” Form I-20 for your completed transfer, please contact your HIO Advisor. The “Continued Attendance” Form I-20 confirms that you have an active SEVIS record and that you may remain in the U.S.

Q. If I graduated from my undergrad earlier this spring and I’m starting my graduate program this fall, can I remain in the U.S.?

A. Yes. Per the current government guidance, if you are starting a new program in the U.S. and either transferring your F-1 or J-1 SEVIS record, or changing your educational level at Harvard, you may remain in the U.S., even if your coursework is online or hybrid. You should consult our Transfer and Change of Level instructions so that you can ensure that appropriate action is taken on your SEVIS record to keep it active.

Q. I received a transfer pending Form I-20 issued by the HIO. I am in the U.S. right now. Can I complete my SEVIS transfer via email?

A. Transfer-in students, who are currently inside the U.S., must register their arrival with the HIO within 15-days of the Harvard program start date listed on their Harvard Form I-20. Transfer-in students will receive an email from the HIO with the necessary steps to register their arrival via remote registration. If you do not receive the email, please contact your HIO Advisor.

Initial, Incoming Students (updated 5/4/2021)

The U.S. Department of Homeland Security’s Student and Exchange Visitor Program (SEVP) has issued new guidance that confirms all first year students (and students returning from a leave of absence) may not travel to the U.S. to study in a fully remote program. Students must be enrolled in a program that is offering hybrid or on campus classes during the Fall 2021 semester in order to come to campus on a student visa.

Visa Application and Arrival to the U.S.

Q. I am an admitted international student. Do I need a visa document (Form I-20 or Form DS-2019) and a valid visa stamp in my passport in order to enroll for Harvard online courses in my home country for the Fall 2021 semester? 

A.  You do not need a new Form I-20 or Form DS-2019, or visa stamp in your passport from a U.S. Embassy or Consulate to enroll in Harvard online courses from your home country, or anywhere outside the U.S., for the Fall 2021 semester.

Current government guidance does not allow NEW international students to come to the U.S in F-1 or J-1 status to begin an entirely online academic program. International students starting new, fully online programs, who are not transferring their SEVIS record from other academic programs in the U.S. or changing their level of education within Harvard, should not plan to come to the U.S. this fall, even if they are successful in getting a visa appointment and receive an F-1 or J-1 visa. New international students must plan to begin their studies online outside the U.S.

Q. I have obtained my Form I-20 and visa stamp. I do not plan to travel to the U.S. for the Fall 2021 semester since courses will be taught online. Is it possible for the HIO to clear my visa registration so I may enroll online? Do I need to ask my HIO Advisor to change the start date on my I-20 and mail me a new Form I-20 for me to enter the U.S. in Spring 2022?

A. All newly admitted international students are permitted to study online in their home countries in the Fall 2021 semester as allowed by their schools or programs, and the HIO visa registration is not needed in this case. Students should follow their individual school’s instructions and comply with those requirements. Upon your school’s request, an amended Form I-20 will be issued and sent to you. The amended Form I-20 is generated from the same SEVIS record. You may use the amended Form I-20 and the valid F-1 visa stamp in your passport to enter the U.S. in F-1 status no more than 30 days before the start date on your amended Form I-20. After entering the U.S. in F-1 status, you are required to register with the HIO. HIO registration instructions will be provided to you as you approach your Form I-20 start date.

Q. If I already paid the SEVIS fee, can that fee be used in the future (when we can arrive on campus)?

A. The SEVIS fee is associated with the SEVIS number listed on your Form I-20 or Form DS-2019. If the dates of your Form I-20 or Form DS-2019 are changed to reflect a future semester start date, or if you are granted a deferral of one year, your SEVIS number will remain the same, and you will not need to pay the SEVIS fee again.

Q.  I got the initial attendance Form I-20 from the HIO. Due to the time difference between the U.S. and my home country, it’s very difficult to complete the Fall 2021 semester online. Is it possible for me to enter the U.S. in F-1 status once I have obtained my F-1 visa?

A. You cannot enter the U.S. as a new F-1 or J-1 student if your school is only offering online instruction for the Fall 2021 semester. In order to be eligible to enter the U.S. in F-1 or J-1 status, you must be a full-time student and attending in-person classes at Harvard University. You must wait until your school has decided to offer in-person classes or a hybrid of in-person and online classes and the HIO has notified you that entry to attend in-person classes is permitted, before you can enter the U.S. using your F-1 or J-1 visa and Form I-20 or Form DS-2019. For questions related to time differences and difficulties with online instruction, please contact your school’s admissions office.

Q. I am a newly admitted student who would prefer to begin my academic program once in-person instruction resumes.  Am I eligible for a deferral?

A. Decisions regarding deferrals are made by offices at the respective Harvard schools. Please review information that may have been sent to you from your school about deferrals or contact your school’s admissions office for assistance and information regarding the deferral processes and eligibility requirements.

Work Authorization: On Campus, OPT, and CPT

Q. I am a new student and my program began online during the 2020 – 2021 academic year.  Will I be eligible to work on-campus when I arrive to begin my program once on-campus instruction resumes?

A. Yes. F-1 and J-1 students are permitted to begin working on-campus once they arrive in the U.S. in F-1 or J-1 status. Additional information about on-campus work authorization for F-1 and J-1 students is available on the HIO website.

Q. I am a new student and my program was taught online in the 2020 – 2021 academic year.  Will I be eligible for work authorization during my program or after I graduate?

A. Whether you will be eligible for work authorization post-graduation depends on your program duration:

• One (1)-Year Programs: If you are enrolled in a one-year program that has decided to offer a hybrid of in-person and online classes in the Spring 2021 semester and in total, you will only be able to attend in-person classes for one semester (Spring 2021):

  • F-1 Students: You will not be eligible to apply for Optional Practical Training (OPT) or STEM OPT following your program as those benefits only apply to those who accrue nine (9) months of student visa status in the U.S.  If the guidance on this issue changes, we will let you know as soon as possible.
  • J-1 Students: You will be eligible to receive approximately five months of Academic Training (AT) work authorization, provided you are able to attend classes on campus in the Spring 2021 semester.

• Multi-Year Programs, including 3 semester programs:

  • F-1 Students: Based on the current regulations, if you can attend nine (9) months (i.e., two (2) consecutive semesters) of your program in the U.S. in F-1 status, you would be able to apply for Post-Completion OPT.
  • J-1 Students: Students in two-year graduate programs who are studying in the U.S. in J-1 status for less than 18 months will be eligible for Academic Training (AT) time equal to the length of their studies.
  • J-1 Undergraduate Students are eligible for 18 months of AT.
  • J-1 Doctoral Students are eligible for 36 months of AT.

Q. I am a new student and will be studying online for Fall 2021.  Will I be eligible for F-1 Curricular Practical Training (CPT) so I can do an internship in Summer 2022?  My program has a required practicum or internship – will I be able to use CPT for that?  If I wanted to undertake an off-campus internship, would I be able to use CPT for that, too? 

A.  An F-1 student be enrolled for one full academic year in order to be eligible for CPT. A newly admitted international student starting the degree program remotely in his/her home country in the Fall 2021 semester is not in F-1 status during their remote learning. Even if the student subsequently enters the U.S. in F-1 status for the Spring 2022 semester, the student will not meet the required “one full academic year” enrollment in the U.S., and therefore will not be eligible for CPT authorization for a Summer 2022 off-campus internship. Some exceptions to this may apply for degree programs with mandatory practicum, internship, culminating experience, or other off-campus program requirements. Please speak with your HIO Advisor for more information about the current guidance and how it may apply to you and your academic program.

Other Immigration Categories and Study

Q: Can I enter the U.S. using ESTA or a B-1/B-2 tourist visa to study online from the U.S. for the Fall or Spring semester?

A: No, ESTA and the B-1/B-2 visa do not allow for study in the U.S., even if it is for a remote program. You will need to participate in the fall semester remotely from your home country. If your school is also remote in the Fall 2021 semester, you will need to remain outside of the U.S. for your online study. 

If your school is operating in person or hybrid classes in the Fall 2021 semester, please work with your HIO Advisor to obtain a Form I-20 or DS-2019 for the F-1 or J-1 visa. You may not enter the U.S. using ESTA or a B-1/B-2 tourist visa for either in-person or remote coursework.

Q.  I am a new student in the U.S. in a H-1B/H-4J-2/TN/TD/O-1/O-4, etc. status.  Can I keep my current status and start my Harvard program remotely?

A. Different immigration statuses have different requirements and may or may not permit full-time study.  The HIO recommends that you take the following steps with your current immigration sponsor:

  • Make sure that your sponsor is aware of your plans to enroll at Harvard.
  • Consult with your sponsor’s international office; human resources office; and/or the immigration attorney who assisted with any underlying petitions filed for you, as it is critical that you ensure that study and enrollment in an academic program were included in those petition materials.
  • Review how to comply with the terms of your status insofar as your sponsor’s own unique institutional or organizational policies are concerned; and
  • Confirm your plans with your HIO advisor.

The HIO also recommends that after you discuss this information with your immigration sponsor, you confirm everything with them in writing.

Scholar Issues (updated 11/12/2020)

Q. I have been invited to start a program at Harvard soon.  Should I still come?

A. You should reach out to the department that invited you for more guidance.

Q. Should I come to the HIO to register?

A. No, you should not come to the HIO to register in person. While the HIO is operating remotely, we will be processing all registrations electronically. You must complete your registration within 30 days of the start date listed on your immigration document (for example, the start date on your Form DS-2019). A returning scholar with a new Form DS-2019 must also re-register with the HIO. 

The HIO will email you before your appointment start date to provide registration instructions. Once you arrive in the U.S., please email the below documents to the HIO.

  1. HIO Registration Form: Please note that you will need to reference your passport, visa stamp, and I-94 record in order to complete this form. You can access your I-94 record online using information from your passport.
  2. J-1 Student Interns: a copy of your signed Training and Internship Placement Plan/DS-7002. The DS-7002 must be signed and dated by both the intern and the internship supervisor. Electronic signatures on the DS-7002 are accepted.

The staff at the HIO will confirm with you via email once your registration has been processed.

Q. If a scholar chooses to go home to wait out the COVID-19 pandemic, can their J-1 status remain valid?

A. Any scholar planning to leave the U.S. to wait out the COVID-19 pandemic should contact their HIO Advisor for further information. Current guidance from the Exchange Visitor Program issued in February 2020 permits the HIO to maintain an Active J-1 SEVIS record for you. Any changes to this guidance and HIO maintenance of your SEVIS record will be announced via email. Please carefully review emails you receive from the HIO to be sure you receive the most updated advising regarding this matter.

Q. Should I update the HIO if I am now working remotely within the U.S.?

A. If you are on a J-1 visa and have remained in the U.S., but have changed addresses since the University instituted remote teaching, you must provide the address where you are currently living using the HIO change of address form. All other immigration categories, including those on H-1B, TN, O-1, E-3 and U.S. Permanent Residence must submit Form AR-11 to USCIS. Follow the instructions on the form for submission. Once complete, please send a copy of your completed Form AR-11 to your HIO Advisor via email so we may update your record in our database.